People continue to use word processors like Microsoft Word to write their posts for their site. Unfortunately, online web publishing platform editors do not play well with outside publishing sources. After many years of making the process of pasting word processing documents into WordPress, the release of WordPress 3.9 made it even easier to successfully paste text into a Post or a Page.
Online publishing systems gag on this stuff; gremlins breed in the hidden spaces.
Luckily, WordPress has been working hard to improve on this. Before the 3.9 version they had a little button in the kitchen sink that took care of the formatting when pasting from word. It was called “Paste from Word”, a little window would come up and you would paste your text in it and it would format it without the junk.
According to Sarah Gooding in her WPTavern post “WordPress 3.9 Has Built-in Support for Pasting from Microsoft Word,” WordPress automatically recognizes text from Microsoft Word (along with other outside editors) and formats it appropriately.
Therefore the steps for pasting from Word to WordPress are simple:
- Select All text needed.
- Paste into WordPress
Note: If you need to style the pasted selection a specific way, you will need to use the text editor to format it manually. WordPress only gets rid of the word processor junk and converts it to HTML text, clean of the unwanted formatting.
Pasting from Other Word Processors and Web Pages
In addition to Microsoft Word, other word processors also don’t play nice when pasted into WordPress, nor does web page content.
- Paste your selection into the visual text editor in WordPress
- Keep the selection highlighted
- Find the Toggle Toolbar button and click it. It will unfold an extra icon menu
- On the extra menu find the icon with an eraser or also called “Clear Formatting” button and click it
- Your text should now be junk free
Publishing PDF Files to WordPress
If you want to paste plain text from a PDF file please refer to the above tutorial.
As you can see WordPress has come a long way to be able to work with offline processors. However, they have also improved their own visual/text editors that have all the tools needed to make the best out of your Post, without the extra hassle. It’s a great tool which allows you to create, format, design, and publish all from one place.